Test Prep
Menu
Generic selectors
Exact matches only
Search in title
Search in content
Post Type Selectors
Home / First Aid / Understanding What to Record and Report in an Accident Form at Work

Understanding What to Record and Report in an Accident Form at Work

Picture of Pratyusha Pal

Pratyusha Pal

  • 6 min read

Table of Contents

Accurately reporting workplace accidents is essential, not just to meet legal requirements, but to help maintain a safe working environment. In the UK, under RIDDOR 2013 (Reporting of Injuries, Diseases and Dangerous Occurrences Regulations), employers are required to report certain work-related injuries, illnesses, and dangerous occurrences. Accident forms play a key role in this process, helping to document incidents, identify risks, and prevent future harm.

In this article, we’ll cover the key points about accident forms, their purpose, when they’re needed, and how they contribute to overall workplace safety.

A man is filling out a workplace accident report in a workplace, documenting incident details.

The Importance of Accident Forms in Workplace Safety

An accident form is a crucial document used to report incidents that occur in the workplace. It serves as a detailed record of what happened, helping to ensure the event is documented for legal purposes. In cases where injuries or damages are involved, the form can act as evidence in court during legal proceedings.

By accurately documenting incidents, employers can identify potential hazards, address risks early, and take proactive steps to reduce accidents in the future. This makes accident forms an integral part of any workplace safety strategy.

Put Your First Aid Knowledge into Practice by enrolling in a course today! Our First Aid courses equip you to handle critical situations and enhance workplace safety. Build confidence and expertise with Emergency First Aid at Work (EFAW) and Level 3 First Aid at Work meeting UK legal requirements.

Key Information to Include on an Accident Report Form

The chart below outlines key information you should include in a workplace accident report form, which aligns with RIDDOR guidelines.

Section

Details to Record

Injured Person’s Details

Name, job title, department, contact information

Date & Time

Exact date and time the accident occurred

Location of Incident

Specific area or site within the workplace

Incident Description

Clear explanation of what happened and how

Injury Details

Type of injury, body part affected, severity

Immediate Action Taken

First aid given, emergency response, by whom and when

Witness Information

Names and contact details of any witnesses

Reported By

Name, job role of the person completing the form, and date completed

Follow-Up Actions

Preventive measures taken, referrals, or investigation steps

Signatures

From the injured person (if possible), the reporter, and a manager/supervisor

Types of Workplace Incidents That Require an Accident Report

Under the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (RIDDOR), employers and those responsible for workspaces are expected to report specific incidents to the Health and Safety Executive (HSE). These include:

  • Fatalities and Major Injuries: In case of serious injuries, such as fractures or amputations, these should be reported as soon as possible, either online or by phone.
  • Over-Seven-Day Injuries: If an employee is unable to work for more than seven days, the incident should be reported within 15 days using the HSE’s online form.
  • Occupational Diseases: If an employee is diagnosed with conditions like asthma or carpal tunnel syndrome related to their work, these should be reported within 10 days using the appropriate RIDDOR form.
  • Dangerous Occurrences: In the event of a near miss or equipment failure that could have caused serious harm, it’s essential to report it promptly through the HSE system.
  • Gas Incidents: If there are any gas-related issues, such as leaks, injuries, or unsafe fittings, these should be reported right away. Gas engineers and employers have designated online forms to use for these incidents.
First Aid at Work Training

Accident Reporting: A Step-by-Step Guide

When an accident occurs, responding quickly and correctly is essential. Here are the key steps to follow:

  • Ensure safety: First, ensure that the area is safe to prevent further harm.
  • Administer first aid: Provide immediate care to the injured person.
  • Record first aid: If treatment was given, fill out a first aid report form.
  • Notify management: Inform a supervisor or manager as soon as possible.
  • Complete the accident form: Document the incident with all relevant details.
  • Report under RIDDOR: Visit the HSE’s online form to submit details of any work-related injuries or incidents and complete the accident report.
  • Preserve the scene: If necessary, secure the area for investigation.

Conclusion

Accident reporting isn’t just about meeting legal obligations; it is vital in identifying risks, preventing future incidents, and promoting a safer workplace for everyone. Using accident forms helps capture essential details and supports continuous improvement in workplace safety.

Frequently Asked Questions

What must be recorded on an accident report form?

Date, time, location, people involved, injury details, and witnesses.

What is the accident reporting procedure in the workplace?

Notify a supervisor, complete an accident form, and report under RIDDOR if required.

In the event of an accident, what should be completed?

An accident form or a first aid report form.

What is a first aid report form used for?

To record the treatment given and who provided it.

Explore Our Popular First Aid Courses

Looking to boost your skills? Explore our range of first aid courses to find the right one for you.
Here are some of our most popular first aid courses to help you stay prepared:

  • Emergency First Aid at Work (1 Day): A one-day course covering vital skills like CPR, choking, bleeding control, and managing common emergencies. Ideal for low-risk workplaces.
  • First Aid at Work (3 Days): A comprehensive three-day course that prepares you to respond to a wide range of injuries and illnesses. Meets HSE standards for high-risk environments.
  • Paediatric First Aid (2 Days): Designed for those working with infants and children. Covers child-specific emergencies such as seizures, choking, and allergic reactions.
  • Basic First Aid Course: Perfect for low-risk environments like offices, shops, and restaurants. This course is also ideal for those preferring online training. It teaches key first aid skills and builds confidence to handle everyday emergencies safely and effectively.
  • Advanced First Aid Training: For those who need higher-level skills. Covers oxygen use, advanced trauma care, and secondary assessments for more complex situations.
  • First Aid for Mental Health: Focuses on recognising and supporting people with mental health conditions like stress, anxiety, and depression, with an emphasis on early intervention.
first aid cta banner
First Aid at Work Training
£189.99
£159.99
Book Now

Rated Excellent

on major review sites

Related