Accurately reporting workplace accidents is essential, not just to meet legal requirements, but to help maintain a safe working environment. In the UK, under RIDDOR 2013 (Reporting of Injuries, Diseases and Dangerous Occurrences Regulations), employers are required to report certain work-related injuries, illnesses, and dangerous occurrences. Accident forms play a key role in this process, helping to document incidents, identify risks, and prevent future harm.
In this article, we’ll cover the key points about accident forms, their purpose, when they’re needed, and how they contribute to overall workplace safety.
An accident form is a crucial document used to report incidents that occur in the workplace. It serves as a detailed record of what happened, helping to ensure the event is documented for legal purposes. In cases where injuries or damages are involved, the form can act as evidence in court during legal proceedings.
By accurately documenting incidents, employers can identify potential hazards, address risks early, and take proactive steps to reduce accidents in the future. This makes accident forms an integral part of any workplace safety strategy.
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The chart below outlines key information you should include in a workplace accident report form, which aligns with RIDDOR guidelines.
Section | Details to Record |
Injured Person’s Details | Name, job title, department, contact information |
Date & Time | Exact date and time the accident occurred |
Location of Incident | Specific area or site within the workplace |
Incident Description | Clear explanation of what happened and how |
Injury Details | Type of injury, body part affected, severity |
Immediate Action Taken | First aid given, emergency response, by whom and when |
Witness Information | Names and contact details of any witnesses |
Reported By | Name, job role of the person completing the form, and date completed |
Follow-Up Actions | Preventive measures taken, referrals, or investigation steps |
Signatures | From the injured person (if possible), the reporter, and a manager/supervisor |
Under the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (RIDDOR), employers and those responsible for workspaces are expected to report specific incidents to the Health and Safety Executive (HSE). These include:
When an accident occurs, responding quickly and correctly is essential. Here are the key steps to follow:
Accident reporting isn’t just about meeting legal obligations; it is vital in identifying risks, preventing future incidents, and promoting a safer workplace for everyone. Using accident forms helps capture essential details and supports continuous improvement in workplace safety.
Date, time, location, people involved, injury details, and witnesses.
Notify a supervisor, complete an accident form, and report under RIDDOR if required.
An accident form or a first aid report form.
To record the treatment given and who provided it.
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